Document Recording

Your document format must conform to Wisconsin Act 110, Standard Document Format implemented September 1, 1996. Requirements include 3 by 3" blank space in upper right hand corner, minimum 1/2 inch margins at the top of each page, minimum 1/4 inch margins on sides and bottom of first page, white standard weight paper, black ink and no hinged pages.     

The document title must be within the top 3" but not encroach on the 1/2 inch top margin or the recording area.     

A return name and address must be entered on the document either under the recording area on the right or else on the upper left corner under the space for the document number.     

The entire document must be legible and reproducible.     

Parcel Identifier Numbers (PIN) are required on documents in some counties. The PIN must be located directly below the return name and address.   Parcel format should be  XXX XXXX.XXXX      

Documents pertaining to real estate require the  complete legal descriptions  of the property.     

A Complete Legal Description should include the following information:     

The platting information (if property is  platted  ):     

• Subdivision name or Certified Survey Map number (CSM#)     
• Lots and or blocks     

If  unplatted  , then "metes and bounds" tied into the Public Land Survey System (e.g. Commencing 232 feet S 23º 12' 34' W of NW cor)     

Public Land Survey Information:     

• Quarter Section or Quarter/Quarter Section (e.g. NE 1/4 or NE 1/4 NE 1/4)     
• Section number (There are 36 sections in a township - e.g. Section 12)     
• Town number (e.g. T 1 N) note all towns in Wisconsin are N (North)     
• Range number (e.g. T 2 E)     

Municipality (e.g Town, Village or City of Dodgeville)     

County               

Original signatures are required and must have name typed or printed below.     

The document must refer to land within the county it is recorded.     

A complete Wisconsin Real Estate Transfer form, revised November, 1997 or later, is required for conveyances.     

Click here for Information/Access to Real Estate Transfer Return 

Multiple mortgage, assignments or satisfactions may not be placed on the same instrument.     

A notary's acknowledgement and valid commission date are required.     

Name of the document drafter.